Tag: time

7 Tips to Use Time Wisely

Photo by Andy Chilton/Unsplash

Photo by Andy Chilton/Unsplash

“Time is what we want most, but what we use worst.” – William Penn

 

While we know that time is precious and a scarce resource, at that, how often do we find ourselves wasting what little time we do have? Frittering away hours at the computer, playing video games, watching endless hours of TV, and any number of other voracious time-wasting activities can leave you feeling edgy, restless and incomplete.

For good reason, since nothing good comes from deliberate squandering of time.

This isn’t the same as when you make a conscious choice to engage in a hobby or pastime or recreational or leisure activity. Everyone needs time to play, to rest and recharge, and to gain a new perspective on life. Play time helps lower stress levels, eases tension, and provides the opportunity to see things clearer and without distraction. Solutions come easier after taking the time to play.

But time that you waste? That’s just gone for good. The question becomes, how do you use time wisely? What tricks or tips can help? Here are a few to consider:

  1. Jot it down.

Go through your day in your mind and jot down everything you did, noting when you did it, how long it took, and what the result was. This exercise helps to identify time wasted.

  1. Analyze wasted time.

Next, analyze those times you wasted. What was it you were doing immediately before or after? Try to determine if you needed a break from something strenuous, complex or time-consuming or if you were avoiding the next thing on your to-do list. This analysis helps to narrow down instances where you choose wasting time over taking constructive action.

  1. List must-do items or tasks.

Make a separate list of things that are must-do items. This list can be for today or things you must do daily. This may include getting up and going to work, preparing dinner for the family, taking medications or vitamins, walking the dog, taking out the trash and so on. Are there things you do that you could streamline or make easier? Could you combine some so that you’re not repeating ground? For example, set the medications or vitamins alongside your breakfast so that you take them right after (or before) you eat. Take out the trash when it’s time to walk the dog.

  1. Prioritize what must get done.

Staring at a list of must-to items won’t get them done. Put them in order of importance. This helps in rearranging your schedule to accommodate what must be done. For example, that big project that’s due at work should take priority, or the boss needs an update every morning at a certain time. Nothing should be allowed to get in the way of taking care of high-priority items.

  1. Schedule a break.

Build in some slack time. This can be a 10-minute break in the morning and afternoon to go for a quick walk or grab a coffee or chat with your neighbor or co-worker. Getting up to stretch your legs puts a period at the end of what you were doing and is a nice transition from one activity to another.

  1. Add variety.

Vary your schedule. If you find that your biggest time wasters are because a lot of what you’re doing every day is boring or repetitive, jazz it up by allocating different days for different tasks. When you know you’ve got an hour on Wednesday to go bowling or have lunch with a friend, other items on your task list won’t seem so challenging. Variety also adds spice to life.

  1. Be present.

Be in the moment. Instead of always thinking you don’t have enough time, savor the present moment. Whatever you’re doing, whether it’s a task or something you enjoy, really be there. This adds to the appreciation of time, that precious commodity.

Related Articles:

10 Ways to Make Mondays Better

Time-Saving Tips for Early Risers

How to Be Even More Effective

My 10 Favorite Ways to Waste Time – And Not Feel Bad About It

* * *

To automatically get my posts, sign up for my RSS feed.   

Want to get my free newsletter? Sign up here to receive uplifting messages and daily positive quotes in my Daily Thoughts. You’ll also get the top self-help articles and stories of the week from my daily blog and more.

I also invite you to like me on Facebook, facebook.com/suzannekane.net follow me on LinkedIn,  on Twitter, @SuzanneKanenet and Google+.

 

 

10 Biggest Daily Work Time-Wasters

post 1 picture

There are only so many hours in the day to get things done. Knowing this, sometimes does it seem like you’re constantly chasing down the clock, scrambling last-minute to finalize projects, gather your thoughts and make it home in one piece?
Could it be that you’re wasting precious time doing things that are unnecessary, low priority, out of sequence or simply the wrong things at the wrong time?

Here’s a look at some of the biggest daily wastes of time at work. See if you recognize your time-wasters among them.

Time-Waster #1: Checking texts and tweets

If you can’t bear to miss what could be important texts and tweets, you’re likely guilty of FOMO (fear of missing out). In reality, most of the instant messages, texts and tweets can wait for later. It’s all too easy to become hooked on checking, replying and checking again cycle. No wonder you can’t get anything done at work, home, school or elsewhere.

What to do: Only check texts and tweets on a pre-determined schedule. And don’t make that too often or you’ll defeat the purpose.

Time-Waster #2: Addicted to email

Email is a necessary part of doing business. It’s also the bane of productivity at the office, home business, on the road and so on. If you always have your email client open and notifications pop up on the taskbar or chime to let you know another email’s arrived, you’re engaging in highly unproductive behavior. Not only are you inclined to rush to that incoming email to see what it’s about, you’re also taking your concentration away from the task you’re engaged in.

That’s not conducive to good work habits. And it won’t win you any points with the boss – unless, of course, the email is an urgent one from your superior.

What to do: Set specific times to check emails, say at 9:00 a.m., Noon, and 3:00 p.m. Don’t be tempted to interrupt your schedule to peek. That’s defeating the purpose.

Time-Waster #3: Multitasking

You’re not a superpower. That means you don’t have the ability to perform multiple tasks simultaneously. Somehow, however, you’ve come to believe that you’re really good at juggling several things at once.

You’re not.

What to do: Prioritize your day, setting a specific time to accomplish each task. Work to complete one before beginning another. By focusing on one task at a time, you’ll train yourself to finish it in the allotted time. You’ll probably do a better job at it as well.

Time-Waster #4: Reacting, not acting

How much of your day is spent reacting to something others foist on you, interrupt you with or feel you have to comment about? If you’re always reacting, that robs you of time you could better spend taking action.

What to do: While you can’t stop all interruptions, you can figure out how to deal with them more effectively. Don’t answer the phone when you’re in the middle of a project. Let it go to voicemail. If someone asks you to help them, say you’ll be glad to when you’re finished with what you’re doing.

Time-Waster #5: Doing personal stuff

Everyone does it. That doesn’t mean tending to personal stuff when you’re supposed to be working isn’t a huge time suck. Hoping you can post to your social media or sneak some errands in before your boss notices is not the best strategy. And you’re more likely to extend the time than cut it short.

What to do: Use your lunch break to take care of personal matters, such as updating social media, gabbing with friends, etc. Let others know they can reach you during this time, not when you’re working.

Time-Waster #6: Endless surfing the Web

The Internet is a wonderful resource, but it’s also the perfect venue for wasting time. Not only can you get lost by following different links, the temptation to endlessly surf the Web is almost irresistible.

What to do: Here is a case where you really need to set limits. If you can’t engage in a quick peek when you’re researching something for work, set your surfing aside and indulge in it during lunch break or after work. At least finish what you’re working on now. Otherwise, the end of the day will arrive and you’ll have wasted it.

Time-Waster #7: Looking for things

Where did that report go? You know it was just here, but you can’t seem to find it in the pile on your desk. If your work area – or the area where you do work – is cluttered, scattered and messy, you are wasting time you can’t afford.

What to do: Spend 10 minutes at the end of the day to clear your desk. File what needs to be kept. Recycle or shred documents no longer needed. Make your workspace neat and tidy. This will add to your efficiency tomorrow and cut down on wasted time.

Time-Waster #8: Little breaks that go on forever

Stretching a coffee break into longer than necessary is another common time-wasting practice. That smoke you just have to have (even though you’ve promised yourself you’d quit) seems to take you away from the job far more often than it should. These constant little breaks are adding up to a lot of lost productivity. Not good.

What to do: While mini-breaks, as in, looking away from the computer or getting up to walk around every 15 minutes, are good, heading out for too many breaks is counter-productive. Cut them to mid-morning, lunch and mid-afternoon and you’ll find you’ve gained back some of that time you lost.

Time-Waster #9: Meetings that go nowhere

Who doesn’t hate unproductive meetings? The fact is that many meetings lack a solid agenda, meander without ever accomplishing their goal, degenerate into argument or reach no consensus.

What to do: Distribute an agenda prior to the meeting (if you’re the one calling it). If you’re an attendee/participant, encourage others to stick to the agenda. Most important, if a meeting isn’t necessary, elicit ideas and input another way, perhaps via email.

Time-Waster #10: Nonproductive in-between time

Your workday isn’t all alone-time at your desk. It’s comprised of meetings and phone calls and time in-between meetings. These windows of 15-30 minutes are often completely wasted.

What to do: Instead of doodling at your desk, using the time to check social media, emails and engage in other time-wasters, try to schedule meetings back-to-back. The time you save can then be grouped into a single block of time, possibly later in the day. That allows you uninterrupted time to actually get something done.

*  *  *

Stay connected. Sign up for my free weekly newsletter here.